Text copied to clipboard!
Title
Text copied to clipboard!Assistant Secretary
Description
Text copied to clipboard!
We are looking for a motivated and organized Assistant Secretary to join our team. In this role, you will play a vital part in supporting the daily administrative operations and ensuring smooth office functionality. The Assistant Secretary assists the secretary and other administrative staff with various office duties such as document handling, schedule management, and communication.
This role requires attention to detail, good time management, and the ability to work under pressure. Success in this position demands strong communication skills, both verbal and written, and proficiency in common office software. The work environment is often fast-paced, so initiative and flexibility are essential qualities.
Daily tasks include organizing meetings, taking minutes, filing documents, handling emails, and welcoming visitors. The Assistant Secretary may also participate in project coordination and internal communication. This position offers an opportunity to grow in an administrative career and gain diverse skills across different areas of the organization.
We require candidates to have at least a secondary education, preferably in administration, and previous experience in office work. Language skills, especially in Finnish and English, are considered an asset. We offer a pleasant work environment, competitive salary, and the opportunity to develop your skills as part of a professional team.
Responsibilities
Text copied to clipboard!- Assist the secretary with daily office tasks
- Prepare and file documents
- Organize meetings and take minutes
- Handle incoming and outgoing mail
- Answer phone calls and emails
- Maintain schedules and calendars
- Greet and direct visitors
- Support project coordination
- Update internal information systems
- Order office supplies
Requirements
Text copied to clipboard!- Secondary education, preferably in administration
- Previous experience in office work
- Strong communication skills in Finnish and English
- Attention to detail and accuracy
- Good time management and organizational skills
- Ability to work independently and in a team
- Proficiency in IT tools (e.g., MS Office)
- Customer service orientation
- Flexibility and stress tolerance
- Reliability and responsibility
Potential interview questions
Text copied to clipboard!- What is your previous experience in office work?
- How do you manage multiple tasks simultaneously?
- Describe a situation where you had to solve a problem quickly.
- How do you ensure document accuracy and organization?
- How do you perform in a busy work environment?
- How do you handle customer service situations?
- Which office software are you proficient in?
- How do you develop your skills on the job?
- How do you work in a team?
- Why do you want to work as an Assistant Secretary?
